Problem: you have multiple [POP3] email accounts and you would like to be able to see them all in one spot. (Examples: firstname.lastname@example.org, email@example.com. firstname.lastname@example.org)
Solution: Sinc them all with G-mail and they all come to one page.
Benefits: If you travel a lot and have to check email or work under a secure server (like you will often find at colleges, universities for example) often POP3 SMTP settings prohibit you sending emails. But just getting all your various accounts to come in to one spot is fantastic!
My history and reason for going this route
When I was a recruiter for Mission Aviation Fellowship, I traveled to various flights schools and colleges around the nation and my emails through a POP3 account (e.g. email@example.com) would come in but could not get through the institutional firewalls to send.
Then an IT friend told me he just routed everything through G-mail. He said it was complicated but when I went to set it up it literally took five minutes.
Now whenever I travel, I have several POP3 accounts coming in to my G-mail service, each being neatly tucked into it’s own folder or even better sub-folders. Better yet I can stay better connected this way using my iPad. I like Apple products, but their email product (IMHO) is not very good.
Even better is that when I send an email from G-mail it is aliased to the POP3 account. In other words the response I send from within G-mail will be firstname.lastname@example.org and not email@example.com. (see the last section of this blog for that set-up).
In short: VERY SLICK INDEED.
Here’s how you do it
The only point to bear in mind is the email account you’re trying to ‘fetch’ must support POP access. Most of them do, but you can check with your webmail provider.
First, obviously, you need a Gmail account. So if you don’t have one, set one up. When you’ve got that sorted login and:
- Click on settings link (top right hand corner of Gmail page) -> then click on the Accounts tab.
- In the “Check mail using POP3” section, click on the “Add POP3 email account” link.
- Enter the full email address of your other email account (firstname.lastname@example.org) then click next.
- It’ll then ask you for settings so:
- Enter your other email account’s username and password
- Enter your POP server details. This is normally something like mail.yourdomain.com. If it’s not, have a look on your webmail provider’s website or ask them. Sometimes it can be something weird.
- Tick “leave a copy of message on the server” if you want to be able to view your other emails from another email client as well, otherwise Gmail will take all emails off your other email account when it retrieves them.
- Tick “Label incoming messages” – this is like creating a folder for all your other emails to go into. So you can have a Label called “Cubedroute Emails” and just click on that when you want to view all those emails from within Gmail.
- If you don’t want your inbox clogged up with other account emails then click on “Archive incoming messages”. This way to view your external emails you can either click on the label you gave them or goto the All Mail link in Gmail.
If you want to SEND emails as email@example.com from within Gmail then follow these steps:
- Click Settings and select the Accounts and Import tab.
- Under the Send Mail as, click on the “Send mail from another address”. A pop up window will appear and just put your firstname.lastname@example.org email address in.
- Gmail will send that email account a link which you verify. Once you verify the link you’ll be able to choose what email address to reply from in Gmail.
Simple. Now we’re done.